The Volunteer tool is a versatile one - allowing you to create unique roles and time slots for your volunteer force.
However, if your event is HEAVILY volunteer-based, you might consider creating a whole new event and using your base event to forward volunteers to this volunteer-focused event. Let's take a look at this scenario briefly, before diving into the Volunteer Sign-Up tool.
CREATING A VOLUNTEER-FOCUSED EVENT
First, let's imagine a couple potential scenarios that would require you to setup a dedicated event for just the volunteers, so you can get the feel for why you'd do this:
- You need information from your volunteers
- There are a number of activities and/or positions that volunteers can participate in
- Your event is entirely volunteer based
To begin, setup your event like you normally would. If you plan to use this as a standalone event for volunteers (with no other parent event that the volunteers will participate in), then you are good to go.
If your volunteer event is serving just as an extended signup for volunteers and it's part of another main event, then you'll want to take advantage of our forwarding feature.
Head over to the WEBSITE section of the Event Builder and click on the Design & Display Options tool on the righthand menu (towards the bottom). You see 5 main display option categories - click FORWARDING on the far right.
Here, you can easily setup a custom button that will sit on your main event website - when clicked, the button will lead the volunteer to your dedicated volunteer event website. Check out the options below:
SETTING UP STANDARD VOLUNTEER SIGN-UP
Let's jump back to our Volunteer Sign-Up tool - in a lot of cases, you'll be able to us our standard volunteer sign-up tool for your event. It is an excellent tool and provides some versatility in how you set things up.
CREATE VOLUNTEER JOBS
The first step is to activate volunteer sign-up. Head over to the REGISTRANT TYPES section of the Event Builder, then click Volunteer Sign-Up on the righthand menu. Click the big switch at the top of the page and the tool will activate.
To start, create a name for your job. Then, below, select a date range for your job. Click CREATE JOB.
Notice how the tool, like the Agenda Manager, automatically creates individual days for the date range you pick. Each day is under the job you designate - in this case, I created a "Tent Setup" position that lasts from the 1st to the 2nd of December.
Now it's time to add slots to each day, so people can volunteer. You can pick a time duration for each slot and use the "X Volunteer" dropdown to select how many volunteers you want.
Let's say I need 2 volunteers for this job on Friday, between 8:00am and 10:00pm. First, change your time dropdown to 8:00am - then, select 2 Volunteers from the next dropdown. Finally, choose the duration from the last dropdown menu. Click CREATE.
Bam! Your two jobs have been created. You can edit their time durations afterward if you need (using the small pencil icon next to the time ranges). Use the red X icon at the far right to delete the slot. Use the green + icon at the far right to manually add a person to this slot (rather than having them register).
Now that you've added your volunteer jobs and slots, it's time for volunteers to register. Check it out - your event website now has a designated Volunteers button on the main menu - click into it and you'll see your slots available for the takin'!
All they need to do is click the big blue bar next to their desired slot, enter a few base points of information (i.e. phone and email) and they're all set to volunteer.