Eventsquid allows you to showcase the speakers and special guests attending your event. Furthermore, you can add these speakers to your Agenda and tie them to specific activities.
There are 2 ways to add speakers to your event:
- Registration Method: through the use of our custom forms and registrant profiles, you can setup a registration item for speakers - after they register, you may find and tie them to your agenda.
- Manual Method: using the Speaker Manager tool (within the Website tool of the Event Builder), you can manually add speakers and their information.
Let's walk through both.
1) ADDING SPEAKERS: REGISTRATION METHOD
Our customizable registration forms allow a ton of options to gather information about people. One option is to allow registrants to identify themselves as a speaker. When you give registrants that option and the registrant picks it, our system pulls them into your organization's list of speakers and allows you to pick them within the Speaker Manager tool. In other words, instead of you manually inputting them into the system, they do the heavy lifting for you.
When a speaker is pulled into your organization through registration, that speaker will be available for you to use on any of your future events that are affiliated with that organization. We'll walk you through where they all show up and how to see your list of speakers below.
Start off by creating a registrant profile for your speakers (we usually use "Speaker" for it, see below). In order to create a new profile (as if Speaker wasn't already setup in this case), click the small pencil icon at the top right of the speaker module. This is accomplished in the items section of the Event Builder, under Attendee Items on the right-hand menu. (You can also access registrant profiles within the Registrant Types section of the Event Builder, under Custom Registrant Profiles on the right side menu.)
Now that we have a registrant profile for speakers, head into the Forms section of the Event Builder, where you'll create a custom form for those that register for your event as Speakers. Then, click Attendee Forms & Notices on the right-hand menu. (Note: see the "create custom registrant profiles" link on the form setup page. If you haven't created a custom registrant profile yet, you can also do it through this link.)
Click into the Speakers form for configuration. Within the form customization, scroll down to the speaker information category and add in the fields you need.
You can also add fields like Program Title and Bio.
As speakers register for your event, they will be collected and added to your "speaker database", available for every event you create that is affiliated with this organization. To find them, head back over to the Website section of the Event Builder and click Speaker Manger on the right-side menu.
Now, you'll want to add speakers. Click Add Speaker to access your database of speakers.
Since you already setup custom forms for your speakers to use when registering for your event, our system will automatically recognize those people and pull them in here. Click SHOW ALL and your list of speakers (for this organization) will appear! Specifically, when you click SHOW ALL, you will see a list of all speakers added to all organizations you are affiliated with. This comes in handy when you want to use a speaker from a prior event/org. on a new event/org.
We can see here that Binky Barnes and Jim Conti are a part of your organization's speaker database. From the list, Binky is already on the roster, but Jim is not. To add him, select the drop-down and give him a label.
If you don't see your speaker now and want to manually create one, click "I don't see my speaker. Create now." Continue reading for the manual method of adding speakers!
2) ADDING SPEAKERS: MANUAL METHOD
As we just reviewed, when the modal appears (after clicking + Add Speaker), click "I don't see my speaker. Create now."
To create a new speaker, fill out the dialogue box that appears:
Note 2 things here:
- You need to add an email address in order to communicate externally with the speaker you're adding and in order to give them the ability to upload their own information
- If the speaker doesn't have an account, Eventsquid will automatically create one for them!
Now we know how to create speaker profiles and add them to your organization's database of speakers, as well as how to add them to your specific event, let's edit their additional information.
ADJUSTING SPEAKER INFORMATION
Once a speaker is added to your event (by whatever method you use), he/she will show up below, on your list of speakers as a rectangular box. You can open each speaker's profile box add your speaker's information. What's more, you can customize this information to suit your event best. Why would you want this ability? It gives you the freedom to tailor speaker information to your specific event. For example, if you have a speaker in your database with a massive bio, you might only want certain portions of it relevant to your event.
Scroll down on the Speaker Manager page to see your list of speakers (for the event you're building). As stated above, each speaker for the event will have his/her own box (see below). Click the down carrot icon to reveal the speaker editor panel.
One of the first features you'll notice at the top of any speaker's opened panel is the ability to give them "featured" status, by checking the box at the top. If you add speakers to your event, your event home page will have a section for speakers.
The section only holds 4 speakers - these are what we call featured speaker slots. If you check a speaker as "featured" in the Speaker Manager, they will appear on the home page in the dedicated featured speaker section.
If you have more than 4 speakers checked as featured, then they will randomly rotate on the home page as the page refreshes for visitors.
OTHER SETTINGS & OPTIONS
As you scroll through a speaker's editor panel, you'll see a number of options for adding information to your speaker. You can add a headshot, organization name, program title and description.
The key thing to note here is the ability to import information from the speaker's registration form. If the speaker uploaded a photo or added a bio during registration, you have the ability to import and edit this information.
At the bottom of a speaker's editing panel, you'll see options for rating your speaker.
Check out "Restrict reviews to attendees who selected:". This option gives you the ability to limit reviews to people that selected specific items. So if, for example, you only wanted people who went to the "Banquet Hall Gala" to review the speakers that spoke there, you do that here!
You can also turn off reviews for specific speakers and change the categories of ratings (i.e. change "Content" to "Story").
NOTE: ratings can only be submitted through the mobile web app AND for those that are registered for the event. Check out the screenshot below - when you click into a speaker for an event that you're registered for, on your phone, you'll see a small "Add a Review" button.
PUBLISHING SPEAKERS & ADDING THEM TO AN AGENDA
At the top of the Speaker Manger page, there is a switch to publish your speakers on your event website, with their own dedicated web page. You need to click this switch on for the menu item to appear.
Here's the switch:
Here's how your registrants will see your published speaker list on your event website:
Furthermore! Within the Agenda Manager, you can attach speakers to specific activities (see Agenda Manager article for more information). When you link a speaker to an agenda item, clicking on the speaker's thumbnail on the agenda will reveal a panel with the speaker's full photo and the text you input about the speaker. On the speaker's page, the speaker panels will show when the speaker is presenting.