If you have an important set of rules that you need to have registrants agree to / acknowledge during registration, you can integrate the acknowledgement with your registration process.
There are 3 key ways you can do this:
- Use our Disclaimer & Acknowledgement dedicated feature
- Allow attendees to download, sign and re-upload their waiver or agreement
- Create one or more custom prompts that require agreement
DISCLAIMER & ACKNOWLEDGEMENT
Eventsquid registration forms come equipped with a built-in utility that enables you to create agreement terms and then require registrants to abide by them.
Enter the Event Builder, then select the Registration tab at the top. Click the Registration Form tool on the left (if you are using Custom Profiles, then be sure to enter the Custom Profiles tool on the left).
Once inside the form editor, click the FORM TEXT tab at the top:
Scroll to the bottom of the page and locate the Disclaimer & Acknowledgement editor:
For any Default or Custom Form, you can set the disclaimer & acknowledgement to:
- None: the off position; no disclaimer will be included at the end of the form
- Use Default: this pulls the disclaimer language from your default org settings
- Use Custom: create your own unique disclaimer & acknowledgement for this form
To setup the default disclaimer, visit your Event Dashboard, then select the MANAGE ORGANIZATION tab at the top. Then click DISCLAIMER on the left side, underneath the Event Settings section. On this page, you can develop default disclaimer language that can be used across events. Once finished editing, click the green SAVE CHANGES button at the very bottom of the page:
When you have a Disclaimer & Acknowledgement configured for any registration form, you will see the language you setup and a checkbox at the end of the registration form. The registrant will not be permitted to complete registration until they have checked the box, signifying that they agreed to the terms you have set forth:
The disclaimer & acknowledgment language that a registrant agrees to in your registration form will also be replayed at the end of the confirmation email, acting as a receipt of conditions.
DOCUMENT DOWNLOAD & OPTIONAL UPLOAD
You can upload documents to your event at various points. These documents can be downloaded by registrants either before or after they register, depending on your desired process.
UPLOAD DOCUMENT
First, you need to upload the document to your event. Enter the Event Builder and click the WEBSITE section at the top. Then, click the Downloadable Documents tool on the left. From here, you can upload a new document. Once uploaded, there are many options to make this document available.
On the right side of the document, you will see a download link (generated by our system). Keep this handy, as it will be helpful in posting the document on your event at various points.
PUBLISH DOCUMENTS TAB
Perhaps the easiest way of publishing your event documents is by activating your event documents page. Once you have at least one document uploaded to the Downloadable Documents page, then click the Content Activation tool (within the WEBSITE section of the Event Builder as well).
Locate the Documents tab and flip the activation switch. If you like, you can rename the tab.
PROVIDE DOWNLOAD ACCESS
Since our system generates a download link, you can use one of our various WYSIWYG text editors to generate a hyperlink for registrants to quickly download your waiver. Here are a few ideas with which you could implement a quick download hyperlink (before or after someone registers):
- Use the Event Description box to provide a link to download on the home page
- Create a Custom Page within the WEBSITE Builder and hyperlink text on this tab
- Include a download link in the Confirmation Email body (edited in the Registration Form)
- Include a download link in the Invitation Email that you send prior to registration
ENABLE ATTENDEE UPLOAD
You can enable registrants to upload files during the registration process. If attendees have access to download, sign and scan the waiver before they register, you could also enable attendees to upload that document during registration. This way, you wouldn't have to manually collect waivers on-site.
Enter the Event Builder and select the REGISTRATION section at the top. Then click the Registration Form tool on the left (be sure to click Custom Profiles if you are utilizing custom forms). Then, select the FORM PROMPTS tab at the top of the editor panel.
Scroll below the box containing all prompt choices and you will see a file upload utility:
You can set the file upload portal as required or optional for registrants.
CUSTOM PROMPTS
You can leverage a Custom Prompt to set terms and conditions that registrants must agree to (click HERE for more information on how to use the Custom Prompt Library).
For this technique, simply create a new Custom Prompt and set the input type to Checkbox. Then, delete all but one single answer choice; rename the remaining answer option to "I AGREE".
Use the name of the prompt and the PROMPT TEXT field to describe the term. On the registration form, activate the prompt and set to required.
You might consider breaking up terms into multiple prompts, so they you are not limited by the number of characters that a single prompt allows.