Kick off your event construction by dialing in the first 4, key tools in the Event Basics section of the Event Builder. Read on for details on each.
BASIC EVENT INFORMATION
EVENT TITLE & HOST
Title your event! You can also designate a custom home name for your event....notice how the name of your organization displays at the top left of your event homepage? If you wanted to alter the name of your organization (i.e. the host), you can input a Custom Home Name.
DATE & TIME
Input the date and time of your event. It's that easy. Really.
ACCESS & LIMITS
Setup an attendee limit for you overall event. Our system makes sure to shut down your registration when you get within 10 registrants of your overall limit. This keeps you safe from over-booking and you can decide what you'd like to do with the remaining 10 slots.
Also, notice that link called Advanced Computation Limit right below the box to enter the attendee limit? Click it. A modal will appear (scroll up if you don't immediately see it) that explains the Advanced Limit Calculation. At the bottom left of that modal will be a checkbox that says Use Modified Count. Check the box to use the Advanced Computation Method.....BUT WHAT IS THAT??
The Advanced Computation Method comes in handy when your event registrations don't necessarily correlate directly to head count. For example, let's say your registration form allows the purchase of multiple registration tickets. In this case, you have 1 attendee, but several actual registrations (since they bought tickets for friends & family). You need a way to tell the system that each of those tickets COUNTS as an attendee, or full registration. The Advanced Computation Method allows for that calculation, by treating registration items as actual registrants. Turning this on in the right instance ensures you don't oversell!
You can also set your event to Private/Invitational. This means the only registrants permitted to enter registration are those that are on your invitation list. You can also restrict your event site & registration (as a by-product of blocking your site) using an Access Code. Type in the code, confirm and any visitor will need that code to access your registration website.
In this section, you can create an alternate language for registrants to display your site in. Use the dropdown to Create New Language - you will be taken to the Language Builder. You will need to use this tool to input the alternate language.
A few other event-wide options exist in this sub-section as well.
DESCRIPTION & KEYWORDS
Beef up the marketing behind your event! Showcase your writing skills...
This is the main description that will appear front and center on your event homepage. Use our WYSIWYG editor to customize the appearance of your text. Go big!
REGISTRATION PANEL PROMO TEXT
This text appears directly above your registration button(s) on your event homepage. This is a great section to type out specific registration guidelines and instructions (i.e. "If you are a sponsoring entity, please click the SPONSOR button below! You may register yourself and others depending on the package you purchase during registration - please fill out all information and the system will guide you through the process!).
Increase SEO and rankings in this section with keywords.
When you create a location once, you won't have to create it again. Click Create New Venue, enter the details and you'll be able to access it on any future event you host (under that affiliate/organization account).
You can add additional venue details (like parking instructions) below. All of this information (should you decide to include) will appear on the map panel on your event homepage. At the bottom of the mini map panel, you'll see a link to "Show More". Click it and you'll see your info.
CONTACTS & NOTIFICATIONS
Enter the main contact's information. On your event homepage, check out the top right corner. You'll see a small contact icon - click to reveal the key contact information. This is where you would direct registrants to locate your contact information, should they need help and haven't contacted you already.
You can also add unlimited additional contacts either from your roster of authorized users (Quick add) or you can type them in by event. As shown in the above screenshot, additional contacts will show up as "Event Coordinator's".
NOTE: as stated on the page, if you want event contacts to have access to the dashboard, you'll need to add them as an administrator on your organization page (Manage Organization -> Authorized Users).
THIRD PARTY NOTIFICATIONS
Another simple, yet useful feature our software offers is the ability to create 3rd party notifications depending on your workflow.
To illustrate, picture an event where each of its coordinators is responsible for different profiles of attendees: a manufacturer coordinator, a supplier coordinator and a spectator coordinator. These admins are responsible for tracking issues and managing the flow of these different types of attendees.
Eventsquid allows you to setup email notifications for your admins, with customizable content blocks. For example, you could setup one of your event coordinators with email notifications whenever a certain profile of attendee registers and when they are set to arrive to your event.
This section allows customization of email notifications according to the following 3 categories of information:
- Profile type (i.e. Manufacturer vs. Regular Attendee)
- Items (i.e. Speaker Session, Hat, etc.)
- Prompts (i.e. Affiliate ID number, travel information, etc.)
- Approval: if you have profiles set as an application, decide whether or not you'd like your 3rd party to receive a notification when the registration is completed, but BEFORE it is approved/declined
Below is what your list of admins setup to receive notifications will look like. Click the Configure button to customize their email notifications.