There are SEVERAL ways to check attendees into your event or into individual sessions within your event (e.g. for tracking attendance at a session or redeeming for an item, like a shirt or meal).
1. Use a laptop or tablet
Using the dashboard, you can simply click the CHECK-IN buttons adjacent to each attendee. Keep in mind, this checks the attendee in at the event-level. If they must be checked into a session, you must click their name to access their full registration record and check them in to the specific sessions from there.
2. Use the free Eventsquid QR Scanning App
Use the Eventsquid QR Scanning app to have volunteers or devices on cradles scan attendees' printed vouchers, mobile QR codes, QR-enabled badges or QR labels. To download the app for Android click here. For iOS, click here. To watch a tutorial video, click here.
3. Self-serve tablet check-in
Allow attendees to check themselves into an event (this will not trigger the printing of a badge at this time).
To open the remote check-in app in any browser, type in the following URL:
https://eventsquid.com/remotecheckin.cfm?event_id=[YOUR EVENT ID]
4. Quick Check-In
Within the registration dashboard, Quick Check-In is a simplified, browser-based method for event-level check-in. This method does not require the Eventsquid Check-In App and does not use QR codes.
Quick Check-In is intended for volunteers or check-in staff that should not have access to the registration dashboard details (financials, etc.). Users performing Quick Check-In will only see a minimal interface for searching registrants and applying the event-level check-in stamp.
KEY POINTS
-
Event-level check-in only.
Quick Check-In cannot be used for item or session check-in. -
No app required.
Performed directly through a browser. -
No QR code scanning.
Lookup is done by name only. -
Limited visibility.
Volunteers cannot access your Dashboard, financials, or registration records. -
Best used for single activity events
Should be used for galas, luncheons, etc. that have a very simple check-in and does not require session check-in
ACCESSING QUICK CHECK-IN
On the Event Dashboard, scroll to the toolbar that contains Registered Attendees, Incomplete Registrations and Travel Import. Click the light blue CHECK-IN button:
When prompted, the user will enter two pieces of information:
-
Event ID
This is found on the banner at the top of your Event Dashboard. -
Access Code
This code is defined under MANAGE ORGANIZATION → EVENT DAY.
(This is the same authorization code used by the mobile check-in app.)
CHECKING ATTENDEES IN
Once authenticated, the user will have access to the Quick Check-In screen.
From here they can:
- Search by last name
- View optional fields such as company name
- Display table assignments (if configured)
- Apply the event-level check-in stamp by clicking CHECK-IN
5. Print the manual check-in report
Use the report menu to print the check-in report (which contains QR codes that you can scan when the attendee walks up).