In this article, we will discuss the logical flow of setting up an event within Eventsquid. We will discuss the rationale for setting up the registration items first and how those registration options are then integrated into the agenda.
Finally, we will discuss how the Virtual Event Organizer (VEO), when needed, sits on top of the existing agenda.
Registration is the foundation of your event setup. The goal is to build a registration form that:
- Offers registrants a catalog of options to reserve
- Captures a set of registrant data that is useful to your business
- Collects revenue (if applicable)
An Eventsquid registration form is made up of 2 key components that accomplish the aforementioned goals:
- FORM PROMPTS: these are questions you ask the registrant to obtain data for reporting
- REGISTRATION ITEMS: these are options you offer registrants; they can be free or priced
A common example of a from prompt is "What is your company name?" or "What is your billing address?". Each prompt collects a unique piece of data from the participant. They can be required or option.
A common example of a registration item is "Full Conference Pass" or "Breakout Session A". Each item gives the participant the ability to reserve that option. Items can be made required or optional.
Registration items will represent things that attendees can sign up for, purchase and add to their itineraries. Some of the registration items you build will be time bound (i.e. breakout sessions). Thus, there could be overlap between the registration items you're offering and what lives on your agenda.
A common misconception is that the event setup starts with designing the agenda. The event setup process ALWAYS starts with building the registration flow. This involves creating an item for all things that attendees have the option to sign up before the event.
Learn more about registration items with these resources:
The first step in building the agenda is to evaluate what overlap exists between the registration items and the agenda.
Registration items that represent time bound activities can be added to the agenda through a process of creating Item-Connected Slots. The resulting agenda slot is linked to the underlying registration item.
Thus, not all registration items should be connected to the agenda.
Attendees can register for breakout sessions before the event and build their itinerary. You first create a registration item to represent each breakout session. Then, you can connect those items to the agenda by creating an item-connected slot for each.
After adding item-connected slots, you can complete the agenda setup process by adding slots directly to the agenda that are not connected to registration items. Oftentimes, you won't need to generate an item-connected slot for things that do not require a reservation (i.e. the Welcome Session).
However, anything on the agenda that you either:
- Would like to give attendees the option to register for ahead of time, or;
- Will want to require attendees to add to their itinerary ahead of time;
Must be created as an item-connected slot.
Learn more about the agenda with these resources:
3) VIRTUAL EVENT ORGANIZER (optional)
After the agenda and registration forms are constructed, most of the heavy-lifting has been completed. If your event is virtual, you can use the Virtual Event Organizer to present your attendees with an interactive space to access your live and recording web sessions.
The process to construct the VEO is very simply give your agenda sessions meeting link (live or recorded) will allow you to add that session to the VEO. Through this process, the VEO becomes your virtual venue for hosting attendees.
Learn more about the VEO with these resources: