In the WEBSITE section of the Event Builder, use the Website Content sub-section of tools to customize the the core pieces of content on your event landing page.
Chief among these tool is the Content Activation area. The Content Activation area is responsible for controlling what tabs show up in the main menu of your event website (on the left side of the landing page).
Keep reading to learn more about how to operate the Content Activation area and what kind of pages you can activate.
CONTENT ACTIVATION
The event landing page main menu is highly customizable. Use the Content Activation tool to determine which tabs show and which don't.
You can also rename the tabs of your website using this tool by editing the label on the left.
NOTE: Be sure you don't name a tab the exact same as another tab, or name a new custom tab the same thing as a default tab's original name (i.e. "Agenda").
You'll see the results of the Content Activation tool when viewing your event website's lefthand button column.
You can also access the Content Activation tool conveniently, within some of the default tools that have an activation tab. Take the agenda for example - in the Agenda Setup tool, you will see an ACTIVATE button. When clicked, a consolidated version of the Content Activation page will slide out from the left of the Builder screen, allowing you to quickly access your tab activation settings.
See below for a walkthrough of all types of tabs that you can activate
AGENDA
You can create an agenda within Eventsquid using the provided tool set. Click HERE for a instructions on using the Agenda Setup area. Click HERE to learn about how to provide a link to a downloadable document form of your agenda (i.e. a PDF that your organization created).
You can also activate what's called a Home Page Summary. This is an abbreviated form of your agenda that will appear on the main landing (overview) page of your event website. All that is shown is the date, time and title of each agenda slot:
SPONSORS
For a full walk through of sponsor setup, click HERE to read about the Sponsor Manager (also located in the WEBSITE section of the Event Builder).
The sponsors tab in the Content Activation area is meant to activate the dedicated sponsor page on the event website:
As you can see, this tab can be renamed to fit your event needs. For example, if you wanted to showcase exhibitor logos, you could rename the tab as such.
When clicked, the dedicated "sponsor" page will show all logos that have been added to the Sponsor Manager page.
You'll also notice that the "sponsor" tab in the Content Activation area has a dropdown menu for setting the display settings of FEATURED sponsors. Featured status can be given to a sponsor in the Sponsor Manager and is oftentimes used to award a particular partner with better placement.
There are three options for how the system displays Featured Sponsors:
- Randomly Rotate on Home Page - up to 4 featured sponsors will display on the home page at a given time. When set to randomly rotate and if there are more than 4 featured sponsors, then every time the home page is reloaded, a new set of 4 logos will display
- Display all Featured on Home Page - this will display all sponsor logos set to "featured" status
- Display all Sponsors on Home Page - this will display all logos added to the Sponsor Manager, irrespective of featured status
ACCOMMODATIONS
With this tool, you can inform your attendees of hotel deals you have worked out for your event. One or more hotels can be displayed on this dedicated page on your event website:
Before activating the Accommodations tab, you will need to add hotel listings in the Event Builder separately first.
See Hotel Listings and Specials
DOCUMENTS
The documents tab on the event website includes viewable and downloadable resources that have been added to the On Demand Resource Library.
You can upload various types of documents (PDF, Word, PowerPoint, etc.) to the On Demand Resource library; those documents are available for download on the Documents page once activated. Videos that are already hosted within another cloud application (i.e. YouTube) can also be added to the On Demand Resources library.
If the video hosted on YouTube or Vimeo, they can be added as an embedded video; however, embedded videos ONLY show up within the Virtual Event Organizer (VEO) and do not show on the Documents page.
Only LINKED videos (which can be hosted within any cloud application) can be shown and viewed from the Documents page. If a linked video is clicked on the Documents page, a new tab will open in the browser for viewing the content.
NOTE: resources added to the On Demand Resources area can be restricted. You can limit access to a resource to:
- Publicly available to all visitors of the website
- Only visitors that are signed in and registered for the event
- Only visitors that are signed in, registered for the event AND registered for a specific session that the resource is tied to
CUSTOM PAGES
The Custom Pages tool gives you the freedom to design your own web page, without any programming.
CREATE A NEW CUSTOM PAGE
Enter the WEBSITE section of the Event Builder, then click the Custom Pages tool on the left. Click the + New Page button. Click EDIT PAGE to open the page editor. You will see within the editor, you have separate editing utilities for desktop and mobile.
NOTE: you can independently edit and publish the mobile and desktop versions of your page.
The editing toolbar provides you with a number of formatting options, include:
- VIDEO: embed a video that is hosted by YouTube or Vimeo
- IMAGE: embed images on the page
QUICK TIP: Some event hosts decide to design their entire page in a graphic design software, then upload the finished graphic. The image uploaded acts as the entire page.
Within the Custom Page editor, take note that there are 2 SEPARATE EDITORS:
- Desktop - modify how the page will look on desktop
- Mobile - modify how the page will look on a mobile device
You might choose to trim down the content shown on mobile in an effort to optimize for a smaller screen.
When finished creating your custom page, use the Content Activation tool in the WEBSITE section of the Event Builder to activate your custom pages.
You will see two switches for activating the page on mobile and desktop independently
QUICK TIP: So long as there is content within the editor, the switch will appear within the Content Activation tool.
Use this tool to publish a full menu on your event website, complete with meal descriptions, dietary restrictions and even images. Furthermore, you can connect each meal option with meal-type registration items to allow for deeper tracking and reporting.
CREATE A NEW MEAL
Punch in the details, then click the + Add Entree button. It's that easy. Then, you can flip on which of our stock dietary restrictions the meal adheres too, as well as add a meal image:
If you'd like to publish your finished food menu to your event website, use the Content Activation tool within the WEBSITE section of the Event Builder.
CONNECT MEALS TO REGISTRATION
After you build a food menu, you can enable your registrants to pick these options during registration. Enter the REGISTRATION section of the Event Builder now, then click the Registration Items tool on the left.
Click the ADD ITEM button in the upper right corner. Use the MEALS type of item:
When the item is generated, open its settings below by clicking on it. Then click the FOOD MENU mini tab inside the item's editor panel:
When an item with meals attached is selected during registration, the user is able to make their pick using a dropdown menu.
NOTE: if you decide to connect entrees to your registration item(s), remember that this would disallow registrants from selecting more than 1 of this registration item (i.e. they may only select a quantity of 1 + select the specific meal they want). The registrant won't be able to select 2 or more of that item since the meal selector is present.
DATA REPORTS FOR MEALS
The CUSTOM REPORT and MEAL REPORT are the two main reports that will give you quick access to your meal data.
1) To access the Custom Report, head to you event dashboard and click the reporting icon. Select Custom Reports at the top of the menu. Inside the report, use the menu interface on the left side to pick the fields you would like to include in the data output. In the list, find the Meal Summary option (within the Registration Items category of fields). You will see that the report generates a count of who selected what, for each entree.
2) Access the Event Dashboard, then click the reporting icon on the left side of your event. Then click the MEAL REPORT option at the bottom of the menu.
AWARDS & HONORS
Showcase your award winners with our Awards tool. Easily create an award, describe it and add a logo / image to it.
Once finished creating your content, jump back into the Content Activation tool and flip the switch.
SPEAKERS
Give your speakers and special guests important website real estate. To learn more about creating and managing speakers, click HERE.
Within the Content Activation area, the activation switch will appear when you have at least 1 speaker present within the Speaker Manager (i.e. on the roster for the event).
The content activation switch for the speakers tab also contains settings for "hiding group names" on both desktop and mobile
Groups can be created in the Speaker Manager and are meant to organize speakers in any way you would like. The checkboxes above allow you to hide those group names from displaying publicly on the event website.
In this screen, you can see one speaker group entitled "KEYNOTE SPEAKER" on the event website.
The page appears like this when the group names are hidden:
Here are mobile screens with and without the group names:
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PUBLISHED ATTENDEE LIST
The Published Attendee List is used to represent who is coming to your event! Some events prefer for the attendee list to be kept private. Other events prefer to showcase a registrant list and allow attendees to see who else might be attending.
Published Attendee List also allows attendees to contact each other, so long as the right settings are activated.
Once the attendee list is activated, any registrant will have the opportunity to opt in our out of being included in the list. Attendees must give their permission.
ACTIVATION
The first step to configuring the published Attendee List is to activate it within the Content Activation area, by flipping the switch:
The attendee list can be organized and grouped by "Class/Activity" (which means Registration Item), or by Last Name. If the CLASS/ACTIVITY way is chosen, a single registrant can show up multiple times on the list, underneath any registration item they are signed up for. The Last Name Alpha prioritization is the most common.
QUICK TIP: The flip must be switched to the ON position BEFORE the event is launched. If the attendee list is activated after registration has already begun, existing registrants will need to log back into their account to opt in.
For a detailed walkthrough of how to setup your event for offering published attendee bios, click THIS LINK.
SPACE MAP
Some events require an interactive way for exhibitors to purchase and reserve an exhibit booth or table. The Click N Buy Spaces tool enables you to do this.
Within the Content Activation tool, you can activate a dedicated page on your event website to showcase the exhibit map you are selling.
It will show which booths have been purchased from the floor plan and which are still available. Attendees can also search the map for specific space numbers and company names. When clicked in the main menu, the booth map will open in a new tab in the browser. If multiple maps are built within the event, then attendees can use the navigational tabs at the top of the map page to toggle between them.
PHOTOS
In the Content Activation area, you can turn on a dedicated photo gallery page. Flip the switch to activate. Then, you can toggle the permissions for uploading photos using the dropdown. There are 3 options for permissions:
- Registrants and Administrators - includes anyone that is registered for the event and logged in, as well as admin users for that organization
- Administrators Only - includes only admin users for that organization
- Any Logged In User - any user that has an Eventsquid account and is signed into the platform (they don't need to be registered)
ACCESS & UPLOAD
On the event website, click the photos tab in the main menu. A new tab will open in the web browser with the photo gallery. Users can view photos in full screen by clicking the image.
The 3 arrow icons will reorder and shuffle the the priority of the photos. The FILTERS dropdown will allow you to filter images by the user that uploaded them.
Click the UPLOAD button in the upper right corner to add a new image to the gallery.
Admins can DELETE an image (or multiple at a time) by:
- Hovering their cursor over the top left corner of the image
- Checking the box that appears
- Then, clicking the DELETE button
VIDEOS
In the Content Activation area, you can turn on a dedicated video page. In order to embed a video, it must be already hosted on YouTube or Vimeo.
Flip the switch to activate. Then, you can toggle the permissions for embedding using the dropdown. There are 3 options for permissions:
- Registrants and Administrators - includes anyone that is registered for the event and logged in, as well as admin users for that organization
- Administrators Only - includes only admin users for that organization
- Any Logged In User - any user that has an Eventsquid account and is signed into the platform (they don't need to be registered)
ACCESS & UPLOAD
On the event website, click the Videos tab in the main menu. At the top of the page, a small dialogue box allows entry of an embed code for either a YouTube or Vimeo video.
Once a video is added to the page, you can click to add a small caption below it: