In the Website section of the Event Builder, use the Website Content sub-section to customize the the core pieces of information and downloadable elements on your event website.
Use this tool to show/hide the different content sections on your website.
First, a section can only be activated/deactivated if you already have content built out in that tool.
Second, use the switch on the right to turn on the section.
Third, rename your section on the left.
Finally, reorder the section by clicking/dragging the arrow icon on the far left side.
Additionally, take a look at one of these individual sections/tools in the Builder (i.e. the Agenda Setup tool). Check out the top right area of the tool - notice the ACTIVATE button?
Click this button - a mini version of the content activation page will slide out from the left side of your screen and allow quick access to activate/deactivate not only the Agenda, but every other content option you have ready to go!
Give your charitable sponsors the proper attention that they deserve with the Sponsor Logos tool. The first step to using the Sponsor Logos tool is to create a new "Sponsor Level" - the level will house the sponsors you include in that level (i.e. Platinum Sponsors). You can add a description the level as well as customize the display.
You can configure the number of sponsor logos that will display in one row on your site, whether you display logos in color/black & white and whether the logos have the ability to hyperlink to a website.
After creating a new level, click to add a new sponsor to the level. If you have already created a sponsor in the past (on a different event under your affiliate, you'll be able to access that sponsor across any event created under that same affiliate account). If you haven't added the sponsor you'd like to add here, go ahead and create a new one! Create a mini profile for the sponsor and upload a logo.
Here's what a level with sponsors looks like:
Click and drag sponsor levels and individual sponsor logos (within levels) to achieve your desired order.
In the top right, you'll see the settings you selected when creating the level. The green + Add Sponsor button will bring you into the pathway to add a new sponsor. Below, you can remove/edit sponsors and decide if you'd like to feature any on the homepage.
For Mobile Home Features, you are permitted to have a maximum of 3 selected. These sponsors will appear at the top of your mobile homepage.
For Site Home Features, you are selected to have as many as you'd like; however, only 4 sponsors will show at a time. If you have more than 4 selected and you'd like to give them all some time on the homepage, we recommend turning on the "Randomize Featured Sponsors On Event Website Home" setting. This is located in the Display Options tool (inside the Website section of the Event Builder).
The "Edit Mobile Promo Text" will only appear on the mobile app. On the mobile app, click to view your sponsors page (using the main menu on the left), then click on an individual sponsor. A mini profile page will show, with the promo text you added.
If you need to give your attendees the ability to download and/or view documents from your website or within your registration form, we've got you covered...the Downloadable Documents tool allows you to pull in documents to your event website.
First, let's talk about documents (EXCLUDING speaker documents - for those special documents, see our help article on the Speaker Manager).
EVENT DOCS & ORG DOCS
OK - by now, we know that your affiliate (or organization) account is the top level. It houses all of your individual events. As it goes, you can add documents on the organization and/or the event-specific level. Furthermore, if saving to one, you can also save to the other. Let's demonstrate.
To add an organization document, go to your Event Dashboard and click Manage Organization at the top. Click the Document Library option. You can add a document here:
ADDING DOCUMENTS TO YOUR EVENT
Once you add a document to your affiliate, you don't need to touch it - it'll live their in your org library. When it comes time to use one of these org documents on your event, you can pull it right in through the Downloadable Documents tool in the Website section of the Builder:
The dropdown will contain all organization documents you've already uploaded. You can also manually upload a new document by clicking the blue button at the upper right. Once any document is added, a "Documents" tab will be become available for activation on your event website - just click into the Content Activation tool above to activate.
When adding a document to your event, you can categorize and title the document. On the right side of each document (attached to your event), you will see a download link has been generated for that document. This link can be used elsewhere on your event website to hyperlink text to this document (where there exists a hyperlink tool in the text editor).
One more little whistle to this tool here.....click the Upload New Document button....you'll notice that not only can you add a document to your specific event through this pathway (obviously), but you can also simultaneously save that document to your organization library for future usage!
Doc-on people. Doc-onward.
Ah the freedom. Spread your wings (er...uh....your tentacles, I mean....spread your tentacles...). The Custom Pages tool gives you the freedom to design your own web page, ZERO programming necessary.
Edit text, add images, hyperlink, format....but most importantly, have fun giving your event website the look that you know it deserves.
CREATE A NEW CUSTOM PAGE
Click the + New Page button to create a new page. A brick will appear. Click the Edit Page link on the right side of the brick to open the settings and content options. You will see an editor for both Desktop and Mobile.
NOTE: you can independently edit and activate/deactivate the mobile and desktop versions of the same exact custom page.
Name your page at the top left. Use the editors to edit the content. Take note of the media icons on the Desktop Version editor....
- VIDEO: embed a video clip in your custom page from sites like YouTube and Vimeo
- IMAGE: embed images in your custom page
A great example of utilizing image content....we sometimes see event hosts create a full page layout within a graphic design software (like Adobe InDesign), then upload that image into the custom page tool. This gives them the precise look they're after. Bam! (Are you getting tired me saying Bam yet? It's impactful....get it....nvm....)
ACTIVATE YOUR PAGE
After creating your custom page, there are 2 pathways to activate the content on your live event website and/or mobile app (both the same thing, just different ways of getting there).
1) Click the Activate button within the page editor - a small version of the Content Activation tool (called the Content Activation PANEL, go figure...) will slide out from the left. You can access the ON/OFF switches for desktop and mobile right there.
2) Click into the full Content Activation tool in the Website Builder and activate the page the same way.
Both ways are the same thing! Just two different ways of getting there, depending on the workflow you are using.
HOTEL LISTINGS & SPECIALS
With this tool, you can inform your attendees of hotel deals you have worked out for your event. First, add a hotel to the event.
ADDING A HOTEL
To add a hotel, simply click the Create Hotel button within the tool. A modal will appear, allowing you to input details for the hotel (like address and website):
Once finished, click the Save Hotel button.
NOTE: a hotel created once will not have to be created again! This hotel is saved to your organization account and can be used on future events (accessed via the dropdown on the Hotels Listings & Specials tool page).
Once you add a hotel (new or existing) to your specific event, a new modal will pop-up allowing you to input details on the actual deal you're offering (i.e. the special room block link for reservations):
When finished entering details, click the Save Deal button at the bottom of the modal. The hotel + deal will be added to the event.
Hotels/deals appear in the Builder as small bricks (just like always, we know you love our bricks...). Click/drag, edit, delete. It's all there! When ready, head back into our beloved Content Activation panel....since you now have content built in the Hotel Listings & Specials area, it will be available for activation. Simply flip the switch and your deals will publish on your site!
Use this tool to publish a full menu on your event website, complete with meal descriptions, dietary restrictions and even images. Furthermore, you can connect each meal option with registration items to allow for deeper tracking and reporting.
CREATE A NEW MEAL
Punch in the details, then click the + Add Entree button. It's that easy. Then, you can flip on which of our stock dietary restrictions the meal adheres too, as well as add a meal image:
CONNECT MEALS TO REGISTRATION
So you want to take a step further, huh? We thought you might....after creating your meals, jump back into the Registration section of the Builder, then click into the Registration Items tool. Click + New Item button at the top right. Use the "Goods, Services..." item type on the far right:
This item type will allow you to connect your entree items to it. After creating the item, scroll down and open its settings panel (if not already open). You will see an option on the left of the item's settings panel called "Food Menu". Click into it and you will see the entree you created previously!
You can turn on multiple entrees for the same registration item. After connecting entrees to your item, the item will have the ability to track meal selections. On the registration form, the registrant (after selecting the item) will see a dropdown menu with the different meals connected to it.
NOTE: if you decide to connect entrees to your registration item(s), remember that this would disallow registrants from selecting more than 1 of this registration item (i.e. they may only select a quantity of 1 + select the specific meal they want). The registrant won't be able to select 2 or more of that item since the meal selector is present.
Did someone say data? There are a couple options for pulling out data with regard to your meals (IF you decided to make the move in connecting your entree options to registration items).
Go to you event dashboard and click the reporting icon (small icon to the right of the crane icon that is used to access the Event Builder). Select Custom Reports at the top of the menu. In the field pick list on the left side of the report builder, select the "Meal Summary" option (within the Registration Items category of fields). You will see that the report generates a count of who selected what, for each entree.
In the reporting menu, scroll down below and you will see an auto-generated reporting option called "Meal Report". Click it and it's all yours!
AWARDS & HONORS
Showcase your award winners with our Awards tool. Easily create an award, describe it and add a logo / image to it.
Once finished creating your content, jump back into the Content Activation tool and flip the switch! Or, for the shortcut, click the Activate button inside the Awards & Honors tool at the top left of the page - the Content Activation Panel will slide out from the left. You can access the switch there as well as rename the page.